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Development & Events Coordinator

Reports to:  Executive Director  Department:  Development

Compensation:  This is a full-time, salaried position.

Working Hours:  Office hours are 10am- 6pm Monday through Friday. Weekend and evenings are required for scheduled events.

To Apply:  Send a cover letter, resume, and two references to


Position Summary:  Mad Cow Theatre is founded on the belief that the theatre is a dynamic and powerful means of social understanding, as well as a hugely entertaining art form. Through the combination of passionate, skillful acting and compelling, insightful writing, nurtured by an attentive and ever-changing process, Mad Cow presents entertaining works of Theatre to an ever-widening audience - promoting, enhancing, and celebrating the human condition through art.  As a 501(c)3 nonprofit, Mad Cow Theatre relies on donations to continue to provide a quality theatre experience for the Orlando Community.  The Development and Events Coordinator encompasses gift acceptance and management, acknowledgement, stewardship, donor recognition, and donor events. Events are a key part of Mad Cow Theatre Company’s fundraising efforts and have significant impacts across the company. The Development and Events Coordinator works closely with senior staff to ensure events operate effectively toward specific organizational goals. The Development and Events Coordinator will also have an important role in supporting the Development Department administratively on an ongoing basis.   




Development Administration


Processing incoming donations and pledges

Organize the production, routing, and electronic storage of donation acknowledgements, sending them within 72 hours of gift receipt

Draft and maintain documentation for gift acknowledgement and stewardship processes and policies

Generating stewardship materials including MCT Programs, theatre seats, letters, emails, videos

Maintaining and operate a clean and up-to-date donor database

Follow-up and stewardship to all donors

Research, write, and create campaign and development reports for senior staff and Board Members

Works closely with leadership to identify prospective donors, build interest, and increase engagement

Collaborate with Marketing on campaign content and schedule

Ongoing support to MCT staff




Executes a comprehensive events strategy for Mad Cow Theatre

Coordinating logistics for 10-15 small and 1-2 large development events per year

Drafts invitation copy and email communication to guests

Manages RSVPs, guest lists, and event check-in process

Coordinating catering, venue rental, volunteers, auction procurement

Assists in the selection and organization of event entertainment and communication with performers

Overseeing set-up, tear down, staffing and event follow-up


Critical features of this position are described above. Nothing in this description restricts management from assigning or redirecting duties and responsibilities at any time


Additional Qualifications:

  • Proficiency in Microsoft Office (especially Word and Excel)
  • Database/CRM knowledge (particularly Salesforce or Patron Manager)
  • Strong organizational and analytical skills; detail oriented; ability to set priorities and manage time effectively
  • Strong interpersonal skills, with ability to work in a team environment while connecting with donors and patrons
  • Demonstrated ability to write in a donor focused style with a strong editorial eye
  • Desire to learn
  • Ability to problem-solve and stay calm under pressure
  • Passion for theatre and the arts
  • Events management experience preferred
  • Fundraising experience preferred
  •        Working on weekends, evening hours, and occasional holidays will be required
  •        Must possess reliable transportation and be willing to use own car for running errands
  •        Able to lift up to 30lbs
  •        Professional demeanor and appearance 


Mad Cow Theatre is an equal opportunity/affirmative action employer. MCT will not discriminate against any employee or applicant for employment because of age, race, color, religion, sex, gender identity, national origin, disability, veterans’ status, sexual orientation, marital status or based on political or religious opinions or affiliations, membership or non-membership in employee organizations.